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Encyclopedia: Email Terminology

Email is the new age social service that keeps us always well informed and highly communicative in a world of events and long distances. Users can gain access to this service in two basic ways - through the popular free email applications such as Hotmail, America Online, Yahoo, etc. or via the hosted email solutions delivered by the ISP/hosting providers. In this section of the NTC Hosting Encyclopedia you will find out more about the basics of the most important features and functionalities that a quality email service should be bundled with. Having an overall idea about the potentialities of email will help you be more careful when choosing your email provider and hence better protected in your online communication.


Today's most flexible and reliable method of electronic communication between people actually represents a multi-layer process of creating, transmitting and storing e-messages within communication networks.

Email Forwarding

This extremely useful email feature allows users to set email messages delivered to an email address of theirs to be re-sent automatically to another internal/external email address of their choice.

Anti-virus Protection

With reliable anti-virus protection enabled for their emails both individuals and business owners can feel sheltered from the malicious viruses circulating on the Internet today. It is also important that the software is always kept up to date with the latest virus versions out there.

Auto-responder e-mails

In a technology-driven world, auto-responders are a truly effective automated tool for real-time offline management of business communication and are most often used for email marketing purposes.

Hosted Email

Running personal or business e-correspondence on a hosting server of their choice gives users independence, much higher levels of security and much more email management tools than the regular free email services could ensure.

Mailing Lists

Whether it's about sending regular notifications to community website members or informing e-commerce store clients about special promo campaigns, the one and only powerful software recommended is a mailing list client.

Spam Filters

Using SPAM filters you can organize the contents of your mailboxes into separate folders and thus minimize the risk of spamming attacks to your inboxes. SPAM filters give you control over the level of email filtering.

Mailing List Members

Mailing list members are all opt-in subscribers to a mailing list. To become a mailing list subscriber you need to send an email to the administrator's email address of the list.

POP3/IMAP e-mail accounts

Managing email communication with the help of well-known mail clients such as Outlook and Mozilla Thunderbird is done with the help of POP3/ IMAP protocols, ensured by the web hosting providers.

Set up Email

Setting up email accounts is the fist most important task that everyone wishing to run e-correspondence will need to deal with, no matter whether the selected email method is a webmail application or hosted email software.

SMTP server

As an outgoing mail server, the SMTP server receives the mail messages being sent from users through their mail clients and routes them to the mail recipients they are intended for.

SPF Protection

This is currently the most widely used method of protecting personal/business email addresses from being used for unsolicited spamming activity. Moreover, this service works for saving the online reputation of both individuals and businesses.


Due to the possibility to be accessed via a web browser, webmail is the most popular email service on the Net, ensuring fast and easy access to mailboxes via a clear and easy to use interface.

Catch-All Emails

The catch-all emails are aimed to facilitate users' access to a certain mailbox. The catch-all functionality allows for a mailbox to catch all emails sent to mistyped addresses containing the mailbox's domain name in their syntax.

Email Aliases

Email aliases represent alternative names to the original name of a mailbox. They do not have their own mailboxes and play the role of a forwarding mailbox i.e. all the email sent to them is redirected to another actual mailbox.